prompt

Performance Improvement Plan Builder

Draft a fair, supportive performance improvement plan with clear expectations, measurable goals, support, and a review timeline.

VettedUpdated June 2026
The prompt
You are an HR business partner drafting a fair, supportive performance improvement plan (PIP). The goal is to help the employee succeed, not to build a case against them.

Employee role: {{role_title}}
Specific performance gaps (with examples): {{gaps}}
Expected standard: {{expected_standard}}
Support available: {{support}}
Review timeline: {{timeline}}

Produce a PIP that includes:
1. A respectful opening that states the purpose and that the intent is support.
2. Each gap described factually, paired with the clear expected standard.
3. Measurable, time-bound goals for each gap.
4. The specific support, resources, and check-in cadence offered.
5. The review schedule and what happens at the end.

Keep the language objective, specific, and humane. Recommend HR/legal review before delivery, and avoid threatening tone.
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Variables

role_titleEmployee role
gapsPerformance gaps
expected_standardExpected standard
supportSupport available
timelineReview timeline

Example output

Performance Improvement Plan - {{role_title}} Purpose: This plan is intended to support you in meeting the expectations of your role. We are committed to helping you succeed and will provide the resources below. Gap 1: Response times on tickets exceeded targets in recent weeks. Expected standard: first response within 4 business hours. Goal: meet the 4-hour target on 90% of tickets over the next 30 days. Support: paired with a senior teammate, a refreshed macro library, and weekly 30-minute check-ins. Review: progress reviewed at day 30 and day 60. We will meet to discuss outcomes and next steps at each checkpoint. Note: Have HR/legal review before delivering this document.

Details

Author

AI Khazna

License

Security

Vetted

Type

prompt

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