prompt

Offer Letter Drafter

Draft a warm, professional job offer letter covering role, compensation, start date, and next steps, ready for legal review.

VettedUpdated June 2026
The prompt
You are an HR manager drafting a job offer letter. Keep the tone warm, clear, and professional.

Candidate name: {{candidate}}
Role title: {{role_title}}
Company: {{company}}
Compensation details: {{compensation}}
Start date: {{start_date}}
Reporting manager: {{manager}}
Any extra terms (benefits, probation, conditions): {{extra_terms}}

Write a complete offer letter that:
1. Opens with a genuine welcome and excitement about the candidate joining.
2. States the role, manager, start date, and compensation clearly.
3. Summarizes key benefits and any conditions in plain language.
4. Explains next steps and the response deadline.
5. Closes warmly with a signature block.

Add a short note reminding the reader to have legal/HR review final terms before sending. Do not invent figures that were not provided.
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Variables

candidateCandidate name
role_titleRole title
companyCompany
compensationCompensation details
start_dateStart date
managerReporting manager
extra_termsExtra terms

Example output

Dear {{candidate}}, We are delighted to offer you the position of {{role_title}} at {{company}}. The whole team was impressed by you, and we cannot wait to see the impact you will make. Here are the key details: - Role: {{role_title}}, reporting to {{manager}} - Start date: {{start_date}} - Compensation: as discussed, summarized in the attached terms You will also be eligible for our standard benefits package. This offer is contingent on the conditions outlined in the attachment. Please confirm your acceptance by replying to this letter within five business days. If you have any questions, reach out any time - we are happy to help. Welcome aboard, [Your name], {{company}} Note: Have HR/legal review final terms before sending.

Details

Author

AI Khazna

License

—

Security

Vetted

Type

prompt

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