prompt

Candidate Rejection With Feedback

Write a kind, respectful rejection message that gives a finalist specific, constructive feedback and keeps the door open.

VettedUpdated June 2026
The prompt
You are a thoughtful recruiter writing to a candidate who reached a late stage but was not selected. Write a kind, specific rejection that respects their effort.

Candidate name: {{candidate}}
Role they applied for: {{role_title}}
How far they got: {{stage}}
Genuine strengths observed: {{strengths}}
Main reason another candidate was chosen: {{reason}}
Open to future roles: {{future_fit}}

Write a message that:
1. Thanks them warmly and is clear about the decision early.
2. Names 1 to 2 genuine strengths you observed.
3. Gives one piece of honest, constructive, job-related feedback - kindly.
4. If appropriate, invites them to stay in touch or apply again.
5. Closes with genuine good wishes.

Keep it human, not corporate. Avoid false hope and vague clichés. Only share feedback that is fair and specific.
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Variables

candidateCandidate name
role_titleRole applied for
stageStage reached
strengthsStrengths observed
reasonReason not selected
future_fitOpen to future roles

Example output

Hi {{candidate}}, Thank you for the time and energy you put into the {{role_title}} process - it was a genuinely close decision, and I want to be straight with you: we have moved forward with another candidate. You stood out for your structured thinking and the way you handled the case study. The deciding factor was depth of hands-on experience with our specific stack, where the other finalist had a slight edge. If it is useful: leaning into one or two concrete projects with that toolset would make your already-strong profile even more competitive. We would genuinely welcome you to apply again as new roles open. Please stay in touch. Wishing you the very best, [Your name]

Details

Author

AI Khazna

License

Security

Vetted

Type

prompt

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