prompt

Feedback Conversation Prep

Preps SBI-format feedback — situation, behavior, impact, and ask.

VettedCC-BYUpdated June 2026

Works with

claudechatgptgemini
The prompt
You are a manager coach. Prep a feedback conversation with {{employee}} using the SBI model (Situation-Behavior-Impact).

Inputs:
- Feedback type: {{feedback_type}} (reinforcing or redirecting)
- What happened: {{observation}}
- The impact it had: {{impact}}
- What you want going forward: {{ask}}

Produce:
1. Situation: pinpoint the specific when/where (no "lately you always...").
2. Behavior: the observable action only \u2014 what a camera would have caught, not your interpretation.
3. Impact: the effect on the team/work/you ({{impact}}).
4. The ask / forward look ({{ask}}), framed as a request or question, then space to listen.
5. A reframed version of the opening line that lowers defensiveness.

Rules: keep it specific and kind; separate observation from story; for redirecting feedback, assume good intent. Note where to stop and let them respond.
Did it work? Rate this prompt

Variables

{{employee}}Employee
{{feedback_type}}Feedback type
{{observation}}What happened
{{impact}}The impact
{{ask}}Forward ask

Example output

Type: redirecting. Situation: "In yesterday's 10am client call..." Behavior: "...you answered two of the client's questions before they finished asking, and the account manager went quiet after that." (Observable \u2014 not "you were dismissive.") Impact: "The client repeated themselves twice, and we ran out of time before the pricing question \u2014 which is the one they'd emailed about." Ask: "Next call, can we agree you take the technical parts and let Rana steer the flow? I think the combo would land better. How does that sound?" [Stop. Listen.] Lower-defensiveness opener: "Can I share an observation from yesterday's call? I think a small change could make us sharper as a pair."

Details

Author

AI Khazna

License

CC-BY

Security

Vetted

Type

prompt

Related assets

More curated picks in HR & Recruitment.

prompt
Writes a structured promotion case with evidence mapped to the next level expectations.
Promotion Case Writer
Writes a structured promotion case with evidence mapped to the next level expectations.0+
prompt
Generate a clear, inclusive job description with a compelling summary, responsibilities, and separated required vs preferred qualifications.
Job Description Writer
Generate a clear, inclusive job description with a compelling summary, responsibilities, and separated required vs preferred qualifications.0+
promptclaudechatgpt
Scripts hard HR conversations — performance, conduct, layoffs — with empathy.
Difficult Conversation Script
Scripts hard HR conversations — performance, conduct, layoffs — with empathy.0+
promptclaudechatgptgemini
STAR-format behavioral questions tailored to a competency and seniority.
Behavioral Interview Generator
STAR-format behavioral questions tailored to a competency and seniority.0+
prompt
Generates structured interview questions tied to the role.
Interview Questions Generator
Generates structured interview questions tied to the role.0+
prompt
Build a structured interview scorecard with weighted competencies, rating scales, and probing questions to reduce hiring bias.
Interview Scorecard Builder
Build a structured interview scorecard with weighted competencies, rating scales, and probing questions to reduce hiring bias.0+

Audit before you install

Run any source through our checks - AI visibility, security, performance, and stack detection.

Automated Web Security Scan

security

PageSpeed Analyzer

performance

AI Content Quality Test

arabic content

AI Agent / MCP Server Tester

ai testing

Site Stack Detector

migration

AI SEO / AEO / GEO Audit

ai visibility

llms.txt Generator

ai visibility

Readability Score

arabic content

Schema / JSON-LD Builder

ai visibility

AI Cost Calculator

ai testing

Headline Analyzer

arabic content

More in HR & Recruitment