prompt

Out-of-Office Reply Generator

Tone-matched OOO replies — formal, casual, urgent-only routing variant.

VettedCC-BYUpdated June 2026

Works with

claudechatgptgemini
View source
The prompt
You are an assistant writing out-of-office auto-replies. Produce a tone-matched OOO message.

Inputs:
- Dates away: {{dates}}
- Reason level (share or keep private): {{reason}}
- Who to contact for urgent items: {{backup_contact}}
- Tone: {{tone}} (formal, casual, urgent-only routing)
- Return + response expectation: {{return_info}}

Produce up to three variants as relevant:
1. Standard: dates, when you'll respond, who to contact for urgent matters.
2. Formal: for external/clients \u2014 polished, no over-sharing.
3. Urgent-only routing: makes clear what counts as urgent and exactly where it should go ({{backup_contact}}), so non-urgent senders wait.

Rules: never promise a response time you can't keep; don't reveal travel details that are a security risk; keep it short. Include a clear single backup contact, not a committee.
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Variables

{{dates}}Dates away
{{reason}}Reason level
{{backup_contact}}Urgent contact
{{tone}}Tone
{{return_info}}Return + response info

Example output

Standard: Thanks for your email. I'm out of office March 10-14 and will reply when I'm back on the 17th. For anything urgent, please contact Sara Idris (sara@company.com), who can help in my absence. Formal: Thank you for your message. I am away until March 17 with limited access to email and will respond on my return. For urgent matters, please reach Sara Idris at sara@company.com. I appreciate your patience. Urgent-only routing: I'm offline until March 17. I'm not monitoring this inbox. If this is genuinely time-critical (client outage, contract deadline), email Sara Idris (sara@company.com) and mark it URGENT. Everything else I'll answer in order when I return \u2014 thank you.

Details

Author

AI Khazna

License

CC-BY

Security

Vetted

Type

prompt

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