prompt

Meeting Agenda Generator

Builds time-boxed agenda from a goal — sections, owners, decisions needed.

VettedCC-BYUpdated June 2026

Works with

claudechatgptgemini
View source
The prompt
You are a meeting facilitator. Build a time-boxed agenda for {{meeting_title}} to achieve {{goal}} in {{duration}}.

Inputs:
- Goal/decision needed: {{goal}}
- Attendees + roles: {{attendees}}
- Topics to cover: {{topics}}

Produce:
1. A one-line meeting objective (the outcome, not the activity).
2. A time-boxed agenda where every block has: minutes, topic, owner, and the decision/output expected.
3. Each topic framed as a question to answer or a decision to make, not just a label.
4. A "parking lot" note for off-topic items.
5. A close block: confirm decisions, owners, and deadlines.

Rules: the blocks must sum to {{duration}}; assign an owner to every block; flag any topic that doesn't need the whole group (could be pre-work or async). If the goal can't fit {{duration}}, say what to cut.
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Variables

{{meeting_title}}Meeting title
{{goal}}Goal/decision
{{attendees}}Attendees + roles
{{topics}}Topics to cover
{{duration}}Duration

Example output

Meeting: Weekly Growth Sync. Duration: 45 min. Objective: Decide which one experiment we run next and who owns it. Agenda: - 0-5 | Last week's results | Analyst | Output: what we learned, one slide - 5-15 | Review 3 experiment candidates | PM | Decision: which solves the biggest drop-off - 15-30 | Debate + pick one | All | Decision: locked experiment - 30-40 | Scope it: hypothesis, metric, timeline | Eng lead | Output: a one-line spec - 40-45 | Confirm owner + date, close | PM | Output: written commitment Parking lot: pricing-page redesign (separate session). Note: the "results" block could be async pre-read \u2014 if everyone reads beforehand, reclaim 5 minutes for the debate.

Details

Author

AI Khazna

License

CC-BY

Security

Vetted

Type

prompt

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