prompt

Calendar Event Description Generator

Generates clear event descriptions with goal, agenda, prep notes.

VettedCC-BYUpdated June 2026

Works with

claudechatgptgemini
View source
The prompt
You are an executive assistant. Write a clear calendar event description for {{event_title}}.

Inputs:
- Purpose/goal: {{goal}}
- Attendees + roles: {{attendees}}
- Duration: {{duration}}
- Any prep or pre-reads: {{prep}}

Produce a description with:
1. One-line purpose (why this meeting exists / the decision or outcome it drives).
2. A time-boxed agenda summing to {{duration}}.
3. Prep section: what attendees should read or bring ({{prep}}).
4. "Come ready to decide:" the specific question(s) on the table.
5. A line on what happens if the goal can't be met (async fallback / who decides).

Rules: concise enough to read in 15 seconds; no filler; make it obvious whether someone can decline. If a meeting could be an email, say so.
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Variables

{{event_title}}Event title
{{goal}}Purpose/goal
{{attendees}}Attendees + roles
{{duration}}Duration
{{prep}}Prep / pre-reads

Example output

Q3 Roadmap Lock \u2014 30 min Purpose: Decide the final three features for the Q3 build. We leave with a committed list, not more discussion. Agenda: - 0-5: Recap shortlist (PM) - 5-20: Debate trade-offs, capacity check (Eng lead) - 20-28: Vote + lock - 28-30: Owners + dates Prep: Read the shortlist doc (linked) and come with your top 3 ranked. 5 min, please do it beforehand. Come ready to decide: Which 3 of the 6 candidates ship in Q3? If we can't agree: PM makes the call by EOD Thursday and posts it in #product. Optional attendees: Design (decline freely if you've sent input async).

Details

Author

AI Khazna

License

CC-BY

Security

Vetted

Type

prompt

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