prompt

Weekly Capacity Forecaster

Model your actual available hours after accounting for meetings, context switches, and energy dips.

Updated June 2026
The prompt
My working week: {{work_hours}} hours per week. Fixed commitments: {{fixed_commitments}} hours (list: {{fixed_list}}). Average context switches per day: {{context_switches}}. Recovery time per switch: {{recovery_time}} minutes. Energy dips occur: {{energy_dips}}. I can realistically focus: {{focus_capacity}} max per day. Calculate:
1. Net available "deep work" hours per week after all deductions
2. When I have peak capacity (which days/times)
3. A realistic project load I can handle this week
4. A red-flag check: if {{incoming_commitments}} are proposed, can I take them?
Provide a capacity forecast and a decision framework for saying "no" to requests.
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Variables

Total working hours per week
Total hours in fixed meetings/events
List of fixed commitments (meetings, 1-on-1s, office hours)
How many times you typically switch tasks daily
Minutes to refocus after a switch
When you have low energy (e.g., post-lunch, late afternoon)
Max deep focus hours per day you can sustain
New requests or projects to evaluate

Details

Author

AI Khazna

License

Security

Type

prompt

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