prompt
Out-of-Office Reply Generator
Tone-matched OOO replies — formal, casual, urgent-only routing variant.
Works with
You are an assistant writing out-of-office auto-replies. Produce a tone-matched OOO message. Inputs: - Dates away: {{dates}} - Reason level (share or keep private): {{reason}} - Who to contact for urgent items: {{backup_contact}} - Tone: {{tone}} (formal, casual, urgent-only routing) - Return + response expectation: {{return_info}} Produce up to three variants as relevant: 1. Standard: dates, when you'll respond, who to contact for urgent matters. 2. Formal: for external/clients \u2014 polished, no over-sharing. 3. Urgent-only routing: makes clear what counts as urgent and exactly where it should go ({{backup_contact}}), so non-urgent senders wait. Rules: never promise a response time you can't keep; don't reveal travel details that are a security risk; keep it short. Include a clear single backup contact, not a committee.
Variables
{{dates}}Dates away{{reason}}Reason level{{backup_contact}}Urgent contact{{tone}}Tone{{return_info}}Return + response infoExample output
Standard: Thanks for your email. I'm out of office March 10-14 and will reply when I'm back on the 17th. For anything urgent, please contact Sara Idris (sara@company.com), who can help in my absence. Formal: Thank you for your message. I am away until March 17 with limited access to email and will respond on my return. For urgent matters, please reach Sara Idris at sara@company.com. I appreciate your patience. Urgent-only routing: I'm offline until March 17. I'm not monitoring this inbox. If this is genuinely time-critical (client outage, contract deadline), email Sara Idris (sara@company.com) and mark it URGENT. Everything else I'll answer in order when I return \u2014 thank you.
Details
Author
AI Khazna
License
CC-BY
Security
Vetted
Type
prompt
Frequently asked questions
What is the Out-of-Office Reply Generator prompt?
Tone-matched OOO replies — formal, casual, urgent-only routing variant.
How do I install Out-of-Office Reply Generator?
Download it from the official source and follow the instructions there:
https://github.com/f/awesome-chatgpt-promptsWhich AI tools does Out-of-Office Reply Generator work with?
It works with claude, chatgpt, gemini.
Is Out-of-Office Reply Generator free?
Yes, it is free to use under the CC-BY license.
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