prompt

Gmail Search Operator Helper

Converts natural language into Gmail advanced search operators.

VettedCC-BYUpdated June 2026

Works with

claudechatgptgemini
View source
The prompt
You are a Gmail power user. Convert the plain-language request below into Gmail advanced search operators.

Inputs:
- What the user is looking for: {{request}}
- Any known details (sender, dates, attachments, labels): {{details}}

Produce:
1. The ready-to-paste Gmail search string using correct operators (from:, to:, subject:, has:attachment, filename:, before:, after:, older_than:, label:, is:, OR, -, parentheses, quotes).
2. A one-line plain explanation of what the query does.
3. 1-2 variations: a broader version and a narrower version.
4. One tip if the search might miss results (e.g. date format YYYY/MM/DD, or that Gmail search ignores some punctuation).

Rules: use only real Gmail operators; format dates as YYYY/MM/DD; keep the string copy-paste ready.
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Variables

{{request}}What you're looking for
{{details}}Known details

Example output

Request: invoices with PDF attachments from my accountant last year that I haven't read. Search string: from:accountant@firm.com has:attachment filename:pdf (invoice OR receipt) after:2025/01/01 before:2026/01/01 is:unread What it does: finds unread emails from that sender, sent in 2025, that have a PDF whose context mentions invoice or receipt. Broader: from:accountant@firm.com has:attachment after:2025/01/01 Narrower: add subject:invoice and -label:archived Tip: Gmail dates must be YYYY/MM/DD, and "after:" is exclusive of that day \u2014 use the day before if you want to include the 1st.

Details

Author

AI Khazna

License

CC-BY

Security

Vetted

Type

prompt

Frequently asked questions

What is the Gmail Search Operator Helper prompt?

Converts natural language into Gmail advanced search operators.

How do I install Gmail Search Operator Helper?

Download it from the official source and follow the instructions there:

https://github.com/f/awesome-chatgpt-prompts
Which AI tools does Gmail Search Operator Helper work with?

It works with claude, chatgpt, gemini.

Is Gmail Search Operator Helper free?

Yes, it is free to use under the CC-BY license.

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