Capacity Plan

# /capacity-plan

> If you see unfamiliar placeholders or need to check which tools are connected, see [CONNECTORS.md](../../CONNECTORS.md).

Analyze team capacity and plan resource allocation.

## Usage

``` /capacity-plan $ARGUMENTS ```

## What I Need From You

- **Team size and roles**: Who do you have? - **Current workload**: What are they working on? (Upload from project tracker or describe) - **Upcoming work**: What's coming next quarter? - **Constraints**: Budget, hiring timeline, skill requirements

## Planning Dimensions

### People - Available headcount and skills - Current allocation and utilization - Planned hires and timeline - Contractor and vendor capacity

### Budget - Operating budget by category - Project-specific budgets - Variance tracking - Forecast vs. actual

### Time - Project timelines and dependencies - Critical path analysis - Buffer and contingency planning - Deadline management

## Utilization Targets

| Role Type | Target Utilization | Notes | |-----------|-------------------|-------| | IC / Specialist | 75-80% | Leave room for reactive work and growth | | Manager | 60-70% | Management overhead, meetings, 1:1s | | On-call / Support | 50-60% | Interrupt-driven work is unpredictable |

## Common Pitfalls

- Planning to 100% utilization (no buffer for surprises) - Ignoring meeting load and context-switching costs - Not accounting for vacation, holidays, and sick time - Treating all hours as equal (creative work ≠ admin work)

## Output

```markdown ## Capacity Plan: [Team/Project] **Period:** [Date range] | **Team Size:** [X]

### Current Utilization | Person/Role | Capacity | Allocated | Available | Utilization | |-------------|----------|-----------|-----------|-------------| | [Name/Role] | [hrs/wk] | [hrs/wk] | [hrs/wk] | [X]% |

### Capacity Summary - **Total capacity**: [X] hours/week - **Currently allocated**: [X] hours/week ([X]%) - **Available**: [X] hours/week ([X]%) - **Overallocated**: [X people above 100%]

### Upcoming Demand | Project/Initiative | Start | End | Resources Needed | Gap | |--------------------|-------|-----|-----------------|-----| | [Project] | [Date] | [Date] | [X FTEs] | [Covered/Gap] |

### Bottlenecks - [Skill or role that's oversubscribed] - [Time period with a crunch]

### Recommendations 1. [Hire / Contract / Reprioritize / Delay] 2. [Specific action]

### Scenarios | Scenario | Outcome | |----------|---------| | Do nothing | [What happens] | | Hire [X] | [What changes] | | Deprioritize [Y] | [What frees up] | ```

## If Connectors Available

If **~~project tracker** is connected: - Pull current workload and ticket assignments automatically - Show upcoming sprint or quarter commitments per person

If **~~calendar** is connected: - Factor in PTO, holidays, and recurring meeting load - Calculate actual available hours per person

## Tips

1. **Include all work** — BAU, projects, support, meetings. People aren't 100% available for project work. 2. **Plan for buffer** — Target 80% utilization. 100% means no room for surprises. 3. **Update regularly** — Capacity plans go stale fast. Review monthly.