prompt

Invoice Follow-Up Email

Drafts a polite, escalating series of emails to follow up on an unpaid invoice. A template, not financial or legal advice.

VettedUpdated June 2026
The prompt
Draft a 3-email follow-up series for an unpaid invoice {{invoice_ref}} for {{amount}}, due {{due_date}}, to {{client}}. Email 1 (just overdue): friendly reminder. Email 2 (a week late): firmer, restate terms. Email 3 (two weeks+): clear about next steps while staying professional. Keep each short. End with: This is a template, not financial or legal advice.
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Variables

invoice_refInvoice reference
amountAmount
due_dateDue date
clientClient

Example output

Email 1 (just overdue): Subject: Quick reminder on invoice #1042. Hi Maya, just a friendly note that invoice #1042 for $1,200, due May 25, is now a few days past due. If it is already on its way, thank you! If not, you can pay here: [link]. Email 2 (a week late): Subject: Invoice #1042 — now a week overdue. Hi Maya, following up on invoice #1042 for $1,200, which was due May 25. Per our terms, payment was due on receipt; could you let me know the expected date? Email 3 (two weeks+): Subject: Action needed on invoice #1042. Hi Maya, invoice #1042 for $1,200 is now over two weeks overdue. To avoid a late fee and any pause in service, please arrange payment by Friday or reply so we can sort out a plan. This is a template, not financial or legal advice.

Details

Author

AI Khazna

License

Security

Vetted

Type

prompt

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