prompt

Retrospective Thematic Analyzer

Extract patterns from retrospective notes to identify systemic productivity bottlenecks, not just one-off issues.

Updated June 2026
The prompt
Analyze {{project_or_sprint}} retro notes for patterns:

Retro data: {{retro_notes}}
Team size: {{team_size}}
Project length: {{project_duration}}

Extract:
1. Themes (5-7 words or less per theme)
   - Group similar problems (e.g., "unclear requirements" = scope issue)
2. Frequency count: how many retros mention each theme?
3. Severity: high (blocks work), medium (wastes time), low (annoyance)
4. Root cause hypothesis: why does this keep happening?
5. System fix (not one-off patches):
   - Process change
   - Tool change
   - Communication cadence
   - Skill gap
6. Implementation plan: who owns fixing it + when to verify

Prioritize by frequency × impact. Flag themes that appear across projects (systemic).
Did it work? Rate this prompt

Variables

Project or sprint name
Raw retro notes (what went well, issues, ideas)
Size of team
How long was the project/sprint (days, weeks)?

Details

Author

AI Khazna

License

—

Security

—

Type

prompt

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