prompt

Inbox Triage Taxonomy Builder

Create a custom categorization system for email management tailored to your workflow.

Updated June 2026
The prompt
I receive {{email_volume}} emails per day from {{sender_types}} across {{tools_used}}. I need to respond to {{urgent_criteria}}, but also keep {{important_nourishing}}. My workflow: {{workflow_type}}. Create a triage taxonomy with:
1. 4-6 categories based on urgency/importance (not just folders)
2. Decision rules for each ("if X, then Y")
3. Response time SLAs per category
4. Automation rules I can set in {{email_platform}}
5. A weekly inbox review ritual (time + checklist)
Provide copy-paste filters, label structure, and a 1-page decision tree I can print.
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Variables

Emails received per day (approximate)
Types of senders (e.g., clients, team, vendors, news)
Email platforms or integrations (Gmail, Outlook, Slack, etc.)
What makes an email urgent for you
What types of emails are important but non-urgent (learning, mentoring, etc.)
Your work type (e.g., leadership, execution, client-facing, creative)
Your primary email tool

Details

Author

AI Khazna

License

Security

Type

prompt

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