prompt
Documentation Debt Calculator
Estimate the time cost of missing, outdated, or scattered documentation and prioritize what to write first.
Updated June 2026
The prompt
Calculate documentation debt for {{team_size}}-person team: Current state: - {{onboarding_time}} hours per new hire spent asking questions - {{monthly_repeats}} recurring questions per month - {{outage_context_loss}} hours lost to missing context during outages - {{proc_ambiguity}} processes with conflicting understanding Target state: {{documentation_goal}} (e.g., full onboarding in 3 days) Output: 1. Annual cost of current debt (in hours × fully-loaded cost) 2. ROI of writing each doc type (onboarding guide, API docs, SOP, runbook) 3. Prioritized backlog: highest-impact docs first 4. Effort estimate per doc 5. Realistic timeline given current capacity
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Variables
Size of team (or group using the system)Average hours new person spends on Q&A during onboardingSame question asked N times per monthHours lost to missing context per incident# of processes where people do things differentlyGoal state (e.g., new hire self-sufficient in 2 days)Details
Author
AI Khazna
License
—
Security
—
Type
prompt
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