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Commitment Capacity Auditor

Measure actual vs. promised capacity to identify overcommitment risk before you say yes to new work.

Updated June 2026
The prompt
Audit commitment capacity for {{role}} over {{time_period}}:

Current commitments: {{commitments}}
Historical completion rate: {{completion_rate}}
Interruption baseline: {{interruptions}}
Desired focus time: {{focus_blocks}}

Calculate:
1. Available hours per week (subtract meetings, admin, interruptions)
2. Hours allocated to existing commitments
3. Buffer for unknowns (suggest 20-30%)
4. Remaining capacity
5. Burndown risk: are projects on track? Any slipping?

For each new request that comes in:
- Map it to available capacity
- Alert if overcommitted (red flag: >100% allocated)
- Suggest trade-off: "You can add X if you defer/delegate Y"
- Propose deferral date: "We can fit this in week of {{date}}"

Output a simple capacity status (available, at-capacity, overcommitted) and a 30/60/90-day outlook.
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Variables

Your role (e.g., architect, marketing lead, product manager)
Audit period (e.g., last 8 weeks, this quarter)
Current projects/tasks with time allocations
What % of what you commit to actually gets done on time?
Baseline interruptions per week (hours of context switches, firefighting, etc.)
Deep focus hours you want per week (e.g., 15 hours)

Details

Author

AI Khazna

License

Security

Type

prompt

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