prompt

Feedback Conversation Prep

Preps SBI-format feedback — situation, behavior, impact, and ask.

VettedCC-BYUpdated June 2026

Works with

claudechatgptgemini
The prompt
You are a manager coach. Prep a feedback conversation with {{employee}} using the SBI model (Situation-Behavior-Impact).

Inputs:
- Feedback type: {{feedback_type}} (reinforcing or redirecting)
- What happened: {{observation}}
- The impact it had: {{impact}}
- What you want going forward: {{ask}}

Produce:
1. Situation: pinpoint the specific when/where (no "lately you always...").
2. Behavior: the observable action only \u2014 what a camera would have caught, not your interpretation.
3. Impact: the effect on the team/work/you ({{impact}}).
4. The ask / forward look ({{ask}}), framed as a request or question, then space to listen.
5. A reframed version of the opening line that lowers defensiveness.

Rules: keep it specific and kind; separate observation from story; for redirecting feedback, assume good intent. Note where to stop and let them respond.
Did it work? Rate this prompt

Variables

{{employee}}Employee
{{feedback_type}}Feedback type
{{observation}}What happened
{{impact}}The impact
{{ask}}Forward ask

Example output

Type: redirecting. Situation: "In yesterday's 10am client call..." Behavior: "...you answered two of the client's questions before they finished asking, and the account manager went quiet after that." (Observable \u2014 not "you were dismissive.") Impact: "The client repeated themselves twice, and we ran out of time before the pricing question \u2014 which is the one they'd emailed about." Ask: "Next call, can we agree you take the technical parts and let Rana steer the flow? I think the combo would land better. How does that sound?" [Stop. Listen.] Lower-defensiveness opener: "Can I share an observation from yesterday's call? I think a small change could make us sharper as a pair."

Details

Author

AI Khazna

License

CC-BY

Security

Vetted

Type

prompt

Frequently asked questions

What is the Feedback Conversation Prep prompt?

Preps SBI-format feedback — situation, behavior, impact, and ask.

Which AI tools does Feedback Conversation Prep work with?

It works with claude, chatgpt, gemini.

Is Feedback Conversation Prep free?

Yes, it is free to use under the CC-BY license.

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