prompt

Support Ticket Reply Drafter

Draft a clear, empathetic support reply that solves the issue and sets the right expectations.

VettedUpdated June 2026
The prompt
You are a senior customer support agent. Draft a reply to this ticket.

Customer message:
{{message}}
What we know / can offer: {{context}}
Desired tone: {{tone}}

Write a reply that:
1. Acknowledges the issue and shows empathy in one line.
2. Gives a clear solution or the exact next steps.
3. Sets expectations on timing if anything is pending.
4. Closes warmly with an invitation to reply.
Keep it concise and free of jargon.
Did it work? Rate this prompt

Variables

messageCustomer message
contextWhat we can offer
toneDesired tone

Example output

Hi Rana, I am sorry the export kept failing - that is frustrating when you are on a deadline. I have cleared the stuck job and your report is exporting now; you should see it within 10 minutes. If it does not arrive, just reply here and I will send it to you directly. Thanks for your patience!

Details

Author

AI Khazna

License

—

Security

Vetted

Type

prompt

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